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CASE STUDIES

  • Moly-Cop

    Project Summary

    Challenge

    A former subsidiary of Arrium and recently acquired by American Industrial Partners (AIP), Moly-Cop needed a new consolidation system that could be fully functional and in production within a very short time frame. Moly-Cop used to use Arrium’s SAP BPC consolidation system but with the divestiture, this was no longer available to them. It was therefore critical that a system be in place to satisfy both the statutory and management reporting requirements for the Moly-Cop board and AIP management. With offices located in South and North America, as well as Australia and Indonesia, the system needed to be globally accessible on a unified platform, timely and easy to use.

    Approach

    Having significant prior experience with several consolidation systems, the project lead, Kristine Freedman, scoured the market for today’s leading solutions. A short list of vendors including the incumbent was collated for further consideration and after further investigation, OneStream was chosen as the vendor of choice. Given the criticality of the project, Kristine contacted Taysols and requested our services to design, build and deploy the solution. Despite having no previous working experience with OneStream, Kristine knew Taysols’ consolidation and systems pedigree and used Taysols to alleviate project risk.

    Solution

    A project team comprised of Moly-Cop and Taysols staff, with assistance from OneStream, designed, architected, built and deployed the solution based on OneStream’s XF Smart Corporate Performance Management Platform. With this solution, Moly-Cop was able to utilise a single platform that complied with their statutory and management reporting requirements, improve analysis, audit controls, and provide overall visibility into the company’s performance.

    Additionally, the solution provided direct mapping to several source systems thus streamlining data integration and providing a speedy consolidation process so that Moly-Cop is now able to automate the full process, saving time and effort and creating faster and more user friendly reports for their management and parent company. The consolidation calculations that used to take hours, now takes minutes.
    Taysols was able to deliver the project in just over four months and was 25% under budget-going live at the start of June 2017 based on the May closing.

    Furthermore, Moly-Cop not only successfully moved from their previous on premise SAP BPC system to OneStream, they also transitioned to Taysols’ secure and certified cloud platform thus providing a trouble free, multi-instanced, high performing and globally accessible foundation.

    We are over the moon with the results OneStream’s integrated platform for financial consolidation and management reporting offers. Not only were we able to standardise and automate our processes, but we also significantly reduced the time needed to generate our corporate reports. In Taysols we have an exceptional and trustworthy partner, who supported us 100% along the way. Never too tired to go the extra mile and push the project forward, so that we were up in running in less than five months. Having our solution hosted by Taysols is definitely a big benefit as well, as we can rely on their highly specialised team and their very secure Australian based Tier III data centres.

    Kristine Freedman

    ‎Commercial Manager and Global Systems Project Leader

  • Camp Quality

    Project Summary

    Challenge

    To gain better insight into the performance for each national program and fundraising stream across head office and 11 branches, Camp Quality needed to automate its financial reporting processes and improve the accuracy of cost center allocations to:
    - Gain visibility into the return on investment (ROI) for each branch's fundraising event and program by automatically allocating indirect expenses to a specific fundraising event, and ensuring accurate analysis of b
    branch level profitability.
    - Improve the ability to manage workforce planning by adopting an intuitive financial reporting tool to simplify the complex calculation of cost center allocations for more than 100 full-time equivalent (FTE) positions
    across different events and branches.
    - Enhance forecasting accuracy for funding charity events and programs by facilitating team collaboration throughout the budgeting cycle.

    Approach

    Taysols suggested to move to a monthly rather than yearly FTE workforce planning model and enhance management confidence in FTE forecasting by using Oracle's Planning and Budgeting Cloud Service to rapidly calculate and apply multidimensional cost center allocation rules for different events and branches.
    Camp Quality was able to make smarter strategic decisions, such as investing in more profitable fundraising streams, by using executive dashboard and interactive analysis to provide drill-down insight into the ROI for individual fundraising events, programs, and branches.
    Taysols enabled speed adoption by providing an intuitive reporting tool with Oracle Planning and Budgeting Cloud Service, improving user financial literacy and accountability and making it easier for budget owners to use the system with minimal training.

    Solution

    The implemented solution offered Camp Quality:
    - Improved accuracy of forecasting and budgeting, including FTE salary and wages costs, by streamlining the financial reporting processes between head office and 11 branches with Oracle Planning and Budgeting Cloud Service instead of using complicated, error-prone spreadsheets.
    - Enhanced user experience and expectations by integrating PBCS with Microsoft Office tools and enabling users to easily access and view budgeting data in a familiar Microsoft Excel format.
    - Achieved smooth and successful implementation by gaining the expertise and great support Taysols, Oracle Platinum Partner, and ensuring timely project delivery.

    Oracle Planning and Budgeting Cloud is a mature and flexible solution, so it fits well for a medium-sized enterprise like us. A good implementation partner, like Taysols, is also critical to the success of this project.

    Richard Eke

    National Manager, Information Services

  • SEVEN WEST MEDIA

    Project Summary

    Challenge

    The media landscape is undergoing change at a pace unseen since the introduction of the printing press and television. This rate of change places pressure on both legacy reporting tools and the resources needed to run them. Further, the need for faster, more insightful and deeper levels of analysis simply cannot be enabled with traditional tool sets and approaches to processes.

    Recognising an opportunity to put Seven West Media (SWM) “ahead of the game”, the executive initiated a review of current systems and processes, the result of which was the establishment of a program to replace and enhance the technologies and approaches to group wide reporting. The project was named “Project Monaro.”

    Approach

    Seven West Media, after the review of its systems and processes firstly went to the market for the enabling technologies and, once selected, for a partner to assist them to realise their ambitious goals.
    In selecting a partner, they sought one who had proven expertise in the technologies that had been selected, skill with the processes to be enabled and who understood the concept of partnering. Ideally SWM wanted a partner who could help them transition to the cloud and who could provide ‘industrial strength’ support after project completion and during ‘business as usual’. Accordingly, they issued a tender to several companies and selected Taysols as it was the only company that could ‘tick all the boxes’. Price was important but was secondary to expertise and approach.

    Solution

    Taysols, working with SWM, designed the data integration routines, data warehouse, reports and the HFM application. The system was developed, tested and deployed using Taysols’ hosting service which is used for “business as usual” usage.
    Phase one of the deliverable was the deployment of HFM which was built and tested for the parallel December run, just 6 months after project commencement. All data integration to and from HFM and all its reports, rules and security were in place in time.
    Running parallel to this development, the Business Intelligence component was being developed for a larger audience and this phase two went live in May, just 5 months after HFM. The Business intelligence reports on information from several data sources, spread across the country, including HFM and allows users to drill to atomic level data or indeed to analyse information in a graphical format.
    Following go live, SWM adopted Taysols’ support offering for the solution so that should any technology or application questions arise, they can be addressed by contacting a single point of knowledge.

    An undertaking such as Project Monaro could never be easy and so the selection of the right partner was absolutely pivotal. Taysols was a great choice! Their team worked closely with ours and delivered a solution that has and will continue to provide significant benefits for Seven West Media. It was obvious from the start that use of their hosting environment to run the system made everyone’s life so much easier. They worked hard and smart and delivered the goods within budget. Who could ask for more.

    Avegail Pitman

    Financial Control and Reporting Manager

  • nbn™

    Project Summary

    Challenge

    nbn™ is building a high-speed national broadband network, the largest infrastructure project for Australia. Its aim is to assist the Australian Government in ensuring Australians have access to broadband technology regardless of their location.
    It is funded by taxpayers and so it is in all Australian’s interest that it is delivered on time and within budget. The roll out is expected to generate 25,000 jobs over its lifespan, making labour the project’s most significant cost.
    The challenge was to translate the rollout schedule into workforce requirements (head count, FTE, cost) by occupation and location over time; assess skill shortages in the context of labour market forecasts; and derive gap closing strategies to enable a successful delivery against the plan.

    Approach

    In April 2013 nbn™ commenced a Workforce Planning Transformation Program. A significant aspect of this program was the development of a strategic workforce planning solution that delivers insights into internal labour demand and supply as well as prevailing labour market forces in a single system. Following a successful proof-of-concept, Taysols was engaged to deliver the solution using Oracle’s Hyperion Planning and Business Intelligence suite of products. The project was delivered on time and under budget.
    The solution enables organisations to identify and address critical workforce issues before they impact delivery of the organisation’s corporate strategy.

    Solution

    The solution consisted of three models that were developed using a powerful multi-dimensional modelling tool. The outputs of these models were presented to stakeholders using Business Intelligence software.
    • Internal Supply Model: Forecasting for the existing nbn™ workforce expenses and the aggregation of headcount information.
    • Internal Demand Model: Modelling of the number of resources (headcount) required to roll out the nbn based on activity volume drivers, project plans, crew compositions, and the nbn™ Corporate Plan.
    • Market Gap Model: Comparison of the forecasted internal supply and demand of headcount with labour market data by occupation, skill, year and region. Creation and modelling of gap closing strategies for critical roles.

    Taysols' Strategic Workforce Planning solution allows us to perform all elements of the strategic workforce planning process in a single system. The insights derived form this tool make a large difference into whether nbn™ meets the planning challenges posed by the rollout of the national broadband network. Compared to other technology initiatives with which I have been involved, I was very impressed with Taysols' willingness to meet issues head on and manage flexibly to ensure our project was successfully delivered.

    Chris Hare

    GM Planning, Rewards & Sourcing

  • TAL Limited

    Project Summary

    Challenge

    TAL Limited was constraint by effort-rich, error-prone, difficult to adjust budgeting, planning and reporting processes. They embarked on a program of works to:

    Replace budgeting and forecasting spreadsheets used by business units that were time-consuming to update, prone to error, and did not integrate with the expense allocation system and various processes of the budgeting and reporting cycle; provide staff with analysis tools that allow them to drill down to the underlying causes of budget variances and business performance, such as the profitability of specific life insurance products; ensure life insurance products remain competitive in an industry where pricing is key to winning market share; perform trend analysis to determine which areas of the business need specific attention, such as claims and lapses; ease the time and effort required to produce consolidated budgets for the business; help cost centre managers plan and account for workforce expenses and minimize the cost of delivering life insurance products and services by increasing operational efficiencies.

    Approach

    TAL Limited engaged Taysols to analyse business requirements and design a solution to address business needs. Taysols and TAL staff then jointly developed, tested and deployed the solution over multiple phases. Taysols' project control tools provided transparency throughout the project and helped the governance bodies make timely and informed decisions.

    Solution

    After formulating a vision for performance management and business intelligence at TAL, Taysols outlined and undertook multiple project phases towards the newly established vision, which included the following:

    Implemented an integrated planning, budgeting, and forecasting solution that enabled accurate, end-to-end budget development, right down to individual insurance products; enabled staff to undertake adhoc trend analysis to better understand the drivers of business performance, by deploying a data warehouse that holds transactions, trial balances as well as budgeting data, presented close to real time in a general ledger reporting cube; facilitated workforce planning at the individual employee level, giving cost centre managers greater clarity about the makeup of their workforces so they can plan for and allocate staff with a full understanding of the expenses involved; achieved accurate expense budgeting and forecasting by introducing an activity-based cost allocation process that runs within minutes not days; helped senior managers determine whether or not to re-price or modify life insurance products after analysing the profit and loss on each product, which was enabled by undertaking detailed revenue modelling at product and sub-fund levels; and provided reporting against key performance indicators, and delivered financial reports tailored to management and Board requirements.

    Taysols' extensive knowledge of Oracle Hyperion products ensured we ended up with a system that met our requirements. They've been the real insight behind the solution. Thanks to Taysols, we have a system that delivers real value to our business.

    Craig Horneman

    Head of Finance

  • RMIT University Vietnam

    Project Summary

    Challenge

    RMIT University Vietnam was established in 2000 as an Asian campus of Melbourne-based University RMIT. Within a short period of time RMIT Vietnam has grown to a University with two campuses, 6000 students and 630 staff. In 2013 RMIT Vietnam took the opportunity to transform the way the University manages its affairs (from program focus to course focus), introduced a new chart of accounts and engaged Taysols for the design, development, ongoing support and hosting of a state of the art Hyperion Planning application covering both, student load as well as financial management aspects.

    Approach

    The initial engagement covered the design of a Hyperion planning application supporting the budgeting, forecasting and reporting needs of RMIT Vietnam. Working closely, but mostly remotely, with key RMIT team members, Taysols delivered the solution design swiftly and provided a detailed project schedule for the build and deployment of the student load and finance applications.
    During the build phase Taysols took on an advisory role for the ‘simpler’ elements of the build and a hands-on role for the development of the more complex parts, in particular sophisticated allocation models. Whereas the development work was performed from Australia, RMIT and Taysols jointly delivered a Hyperion roadshow on site to launch the Hyperion solution to all users in late 2013.
    Since the successful deployment, Taysols has been engaged by RMIT Vietnam to fully host and support the application including the delivery of ongoing enhancements.
    The chosen collaborative approach delivered superior results for all parties as knowledge transfer was maximised throughout the engagement – today the RMIT Hyperion Team and Taysols enjoy a strong partnership.

    Solution

    RMIT’s business analytics solution provides budgeting, forecasting and reporting capabilities for student load, labour and financial information. Source data is integrated using Oracle’s Financial Data Quality Management (FDQM) tool allowing drill-back to source from Hyperion Planning. ‘Real’ and ‘virtual’ allocations provide detailed insight into the University’s performance.
    In some ways the implementation of Hyperion Planning acted as a change agent for the introduction of RMIT’s new business control model. The multi-dimensional nature of its underlying Essbase database allowed full visibility into the before and after state of multiple allocation steps providing in its final state a full profit & loss statement at course level.
    In recognition of Taysols as an expert hosting and support provider for Business Analytics solutions, RMIT Vietnam decided to migrate its operational planning solution to Taysols’ secure data centres taking advantage of strict service levels, efficient back-up routines and full disaster recovery capabilities.

    The expertise provided by Taysols has been outstanding. We view Taysols as a reliable business partner for the ongoing development, support and hosting of our Hyperion solution.

    Khanh Le Minh

    Finance Director

  • EBOS

    Project Summary

    Challenge

    The expanding EBOS group had found that its previous approach to group consolidation was no longer satisfactory. In particular the group needed to be able to,
    • Take a line of business view across all of the group entities
    • Report in multiple currencies
    • Efficiently collect and report on budget and forecast against actuals
    • Represent budget and forecast at multiple exchange rates
    • Deal with acquisitions and disposals

    Approach

    Taysols worked with EBOS to develop a new group chart of accounts which would meet all reporting needs by exploiting the multi-dimensionality of HFM. The initial build of HFM was then completed based on this. Once the core application was in place training was provided to representatives from each operating company so that they could actively participate in the loading and reconciling of historical data and provided feedback on the application.
    From there Taysols moved to developing further functionality such as fully derived cash flows for statutory and management purposes, the ability to prepare budgets and forecasts and to represent them at alternative FX rates.

    Solution

    Taysols recommended two products to EBOS;
    1. Hyperion Financial Management (HFM) was a natural fit for the EBOS Group’s consolidation needs as this consolidation tool is multi-dimensional to support LOB reporting and has built in handling of FX.
    2. To support HFM we recommended Financial Data Management Enterprise Edition (FDMEE). This provides a rigorous and intuitively managed mapping from ledgers to the group chart of accounts.

    EBOS now has its group wide consolidation in one system. This supports analysis by line of business across the whole group in multiple currencies. Furthermore actuals can be compared to budget/forecast presented at multiple exchange rates.

    The wealth of knowledge and expertise brought in by Taysols helped in mitigating the risks associated with our HFM implementation project and also contributed to a better change management process. Having hands-on consultants with the drive and ‘can do’ attitude meant we could approach this project with utmost confidence in achieving the desired outcome. We have much gratitude for the hands on, professional services we received from Taysols.

    Thai Tao

    Financial Controller

  • CHEP

    Project Summary

    Challenge

    CHEP successfully delivered its budget and forecast information using a combination of in house developed software and spreadsheets. The basis of this information was derived from the CHEP SAP ERP system, fed to these bespoke systems, analysed and delivered to management for decision making and reporting. The system, being of a bespoke nature, required significant in house expertise to operate and maintain and was felt to be difficult to alter in order to accommodate changing needs.

    To facilitate the ever-increasing need for more comprehensive budgets and forecasts, the existing system swelled to a position making it unwieldy and slow to respond. Not only was a need for more information required, but the speed and level of resources to derive it needed to be reduced. In other words, CHEP needed to do more with less.

    Approach

    CHEP, on the advice from Taysols, elected to install the latest version of the software, version 11, along with the newly released Oracle Data Integration (ODI) module. The Capital Planning module was also installed and developed. The premise of the engagement was to ensure that as much Intellectual Property remains vested with CHEP staff and so a very collaborative approach was adapted. This meant CHEP having full ownership of all facets of the process from data integration to report production, which resulted in a cost effective and comprehensive solution. The project sought to deliver improved functionality in the Budgeting and Forecasting domain at CHEP requiring a fresh look at current processes and procedures. Processes that had previously been delivered somewhat outside of the in house developed system where included in the new solution such as the integration of actuals and capital expenditure planning. The development of these meant that information could be modelled far quicker with higher levels of accuracy and transparency

    Solution

    CHEP now have a planning system, integrated with SAP, which enables both long range budgeting and medium term forecasting. The result combines driver based, top down and bottom up processes in an easy to use, transparent and supportable solution. The project achieved both quick wins and laid a foundation for emerging needs that are ever prevalent in the fast moving business of pallet handling. CHEP were amongst the first if not the first organisation in the region to adopt the ODI and Capital Planning modules integrated to Hyperion Planning and therefore superior consulting skills were required along with strength of vision from CHEP.

    Taysols, with their extensive experience in both planning technology and processes, helped us achieve our goals sooner and with less effort than would otherwise have been the case.

    Chris Cousins

    Business Reporting Manager

  • Sonepar Pacific

    Project Summary

    Challenge

    In common with many organisations Sonepar Pacific needed to be able to consolidate their group results and produce a P+L, Balance Sheet and derived Cashflow by entity and branch. Specific challenges included the need to:
    • report against local formats as well as the group format
    • perform allocations in order to report by line of business
    • translate an entity from a financial to calendar year

    Approach

    Taysols worked with the Sonepar Pacific team from the beginning so that they had a solid understanding of HFM and could be involved in the build from day one. This allowed Sonepar Pacific to carry out much of the development work themselves in particular building the chart of accounts and branch hierarchies.

    Solution

    Taysols recommended two products to Sonepar Pacific:
    1. Hyperion Financial Management (HFM) as a consolidation tool with the flexibility and sophistication to translate entities between calendars and perform complex allocations.
    2. Financial Data Management Enterprise Edition (FDMEE) to manage the mapping from ledgers to the group chart of accounts.

    Sonepar Pacific group and local reporting is now contained within one system where it is maintained in a consistent and rigorous manner. The move away from multiple systems supplemented by numerous disconnected spread sheets has allowed Sonepar Pacific to produce the required reporting in a much more efficient manner.